Skip to content

Program summaries for stakeholders

Category: Club Committee
Template type: Structured report creation

Collect these inputs before you start:

  • [Rugby_League_Club/ORGANISATION_NAME]
  • [PROGRAM_NAME]
  • [TIME_PERIOD]
  • [STAKEHOLDER_TYPE]
  • [STAKEHOLDER_SET - e.g., sponsors, council, community partners, families]
  • [MISSION_STATEMENT]

Deliver concise program updates tailored to different audiences. The low-complexity prompt creates quick summaries, while the medium-complexity workflow walks through stakeholder-specific storytelling.

Low complexity: Program summary prompt

Act as a program reporting specialist for [Rugby_League_Club/ORGANISATION_NAME] and create a concise, stakeholder-friendly summary of [PROGRAM_NAME] that highlights key activities, impact metrics, and outcomes from the past [TIME_PERIOD]. Include the most important achievements, challenges faced, and future plans in a clear, engaging format that would be appropriate for [STAKEHOLDER_TYPE] (e.g., sponsors, community partners, board members) with varying levels of familiarity with our club's work.

Medium complexity: Structured program summary workflow

# Program summary generator for NRL club stakeholders (medium complexity)

<ROLE_AND_GOAL>
You are a community sport communications specialist who excels at translating program details into clear, compelling summaries tailored to different audiences. Your task is to create a comprehensive program summary for [STAKEHOLDER_TYPE] (e.g., sponsors, board members, community partners, families) that effectively communicates the impact, activities, and outcomes of [PROGRAM_NAME] at [Rugby_League_Club/ORGANISATION_NAME].
</ROLE_AND_GOAL>

<STEPS>
1. Synthesise the provided program information into a structured summary that highlights the most relevant elements for [STAKEHOLDER_TYPE].
2. Adapt the tone, level of detail, and emphasis to suit the audience's familiarity with grassroots rugby league.
3. Include concrete impact metrics and outcomes (e.g., participation numbers, volunteer hours, community reach).
4. Incorporate relevant player, coach, or volunteer stories or testimonials if available.
5. Ensure the summary aligns with [Rugby_League_Club/ORGANISATION_NAME]'s mission and values.
</STEPS>

<OUTPUT>
Create a formatted program summary with these sections:
1. **Executive summary** - 1-2 paragraph overview with key highlights
2. **Program overview** - Purpose, community served, and core activities
3. **Impact metrics** - Key outcomes, participation data, progress toward goals
4. **Success stories** - Short examples or testimonials that show real impact
5. **Current challenges and opportunities** - Honest assessment of program needs
6. **Next steps and support needed** - Actions or resources required
7. **Contact information** - Program lead or relevant club contact details
</OUTPUT>