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How to use the guide

Quick start checklist

  • Choose the role that matches your responsibilities.
  • Open the prompt template that fits your scenario.
  • Personalise placeholders with your club's information before sending the prompt to ChatGPT (or your chosen tool).
  • Review the AI output and iterate until it feels right for your audience.

Step-by-step for first-time AI users

  1. Browse the role collections to find a challenge similar to yours.
  2. Begin with the low-complexity prompt to see quick results.
  3. Copy the prompt into ChatGPT and replace every [PLACEHOLDER] with relevant details.
  4. Press send, then ask clarifying or follow-up questions to refine the output.
  5. Move to medium or high-complexity workflows when you need more structure, collaboration, or automation.

Tips for better results

  • Be specific: include your club name, region, age groups, and program highlights.
  • Ask for revisions: request changes like "make this shorter," "add a spotlight on volunteers," or "translate to accessible language."
  • Experiment: try alternate prompts within the same section to compare styles or tones.
  • Keep a prompt library: store the prompts that work best so teammates can reuse them.

Stay mission aligned

Always sense-check the AI output against NRL policies, safeguarding requirements, and your club's culture. Use these prompts to remove busy work while keeping final decisions and quality control in human hands.